Assets/property that have no further utility within the department for which they were originally obtained should be reported as surplus on a Surplus Property Form.
Prior to declaring the asset surplus, it is recommended that the department managing the asset check with other departments in their building to see if anyone can use the asset/property. An Inventory Update Form transferring ownership needs to be completed when there is a department that can utilize these assets/property. Contact Facilities Operations at ext. 6111 to initiate a work order for a direct move.
If there is no interest in the surplus item, complete the Surplus Property Form. When completing this form, an authorized signature is required. The signature should be that of the department chairperson or his/her delegate. Use the Surplus Property Form to surplus property, not the Inventory Update Form.
To expedite removal of surplus property:
a. Have all miscellaneous non-related items found in or on property removed;
b. Secure any loose parts;
c. Drain any reservoir and remove any liquid ink and/or chemicals (contact Environmental Health and Safety at ext. 6113 or ext. 6128);
d. Ensure that the property is free of any and all radioactive or hazardous materials (contact Environmental Health and Safety at ext. 6113 or ext. 6128);
e. All surplused computer property should be placed on a Transfer form and sent to Property Control to ensure it is taken off your department inventory.
g. Call RITE to pickup surplused computer property, so that they can remove all software programs from hard drives.
f. Call Facilites Operation at ext. 6111 to have property that is too large or affixed to the building disassembled or disconnected.
The responsibility for removal of this property is that of the declaring department. For removal of surplus property, send or fax a copy of the surplus form to Property Control, Moore Hall 124, Fax 878-5362, where a work order for removal will be prepared. No surplus property will be removed until we receive a surplus form.
UNDER NO CIRCUMSTANCES SHALL ASSETS (PROPERTY/SUPPLIES) UNDER BUFFALO STATE COLLEGE’S JURISDICTION, LOCATED ON CAMPUS OR AT ANY OF ITS OFF-CAMPUS SITES, AND INCLUDING THOSE REGISTERED ON LOAN OF COLLAGE PROPERTY FORMS, BE PERMANENTLY REMOVED, SCRAPPED, DONATED, CANNABLIZED OR DESTROYED WITHOUT PRIOR WRITTEN APPROVAL FROM PROPERTY CONTROL.
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