It is the responsibility of each department chairperson to stress the importance of building and room security to all members of the department (faculty, staff, and students). Guidelines addressing room and assets security should be established and practiced within each department.
Essential elements of asset/property security are:
1. Maintaining adequate key control of areas within each department
2. Inventory record of keys
3. Conducting periodic building surveys so that access to restricted areas is limited only to those who are authorized to use the area
4. Controlling assets/property on loan by:
a. Utilizing Loan of College Property Authorization Form for all property on loan
b. Maintain records of what is loaned, who the borrower is, the date of the loan, and the location of the property
5. Purchasing special deterrents such as lockdown pads and alarm systems to secure valuable assets such as computers, small scientific devices, etc…check with University Police at ext. 6333 for safety programs to enhance room and asset security.
6. If an item is stolen, call University Police at ext. 6333 immediately. UPD will then report this to Inventory Control through a Theft Report.
What should I do if something has been stolen?
If an asset/property is suspected of being stolen, contact University Police at ext. 6333 immediately. They will send an investigator who will obtain all of the necessary data on the missing property and the circumstances surrounding its disappearance. The investigator will need to know the asset number, description, manufacturer, model, serial number and cost. If the asset is recorded on inventory, the data should be readily available. A copy of the investigator’s report will be sent to Property Control, which will then retire the asset from the departmental inventory.
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